Certificate of Employment Generator

What is a Certificate of Employment?

A Certificate of Employment (COE) is a document issued by an employer confirming that a person is or was employed, their position, and the dates of employment. Employees often need it for loan applications, visa processing, new jobs, or government transactions. This generator produces a clean, standard COE that an employer or HR can fill in, print, or save as a PDF.

What a COE should contain

• The employee's name and position.
• The employment period — start date, and end date or "to present."
• The date issued and the signatory's name and position.
• A note that it's issued upon the employee's request.

What a COE usually leaves out

A basic COE typically does not include salary or the reason for leaving unless specifically requested, since those are sensitive. In the Philippines, employers are generally required to issue a COE within a few days of an employee's request, and it should state factual employment details only.

Tips

• Print it on company letterhead for a more official look.
• Have it signed by an authorized signatory (HR or a manager).
• Keep the language factual and neutral.

FAQ

Is a COE the same as a reference letter?

No. A COE simply certifies employment facts. A reference or recommendation letter adds an opinion about the employee's performance and character.

Can a former employer refuse to issue one?

In the Philippines, issuing a COE upon request is generally an employer obligation, regardless of how the employment ended. It certifies facts, not a recommendation.

Should it include salary?

Only if the employee requests it or the receiving party requires it. A standard COE omits salary by default.