Quotation Generator

What is a quotation?

A quotation (or quote) is a document a business sends to a potential customer giving the estimated price for goods or services before the work is agreed. Unlike an invoice, it's not a demand for payment — it's an offer the client can accept or decline. This generator lets you add your business and client details, list items with prices, apply tax, and produce a clean quotation to print or save as a PDF, entirely in your browser.

Quotation vs. invoice

The two look similar but serve different stages. A quotation comes first — it proposes a price and is usually valid for a limited time. An invoice comes after the work is agreed or delivered and requests actual payment. Sending a clear quote up front sets expectations and helps you win and keep clients.

What to include

• Your business details and the client's name.
• A quotation number and date.
• A "valid until" date — quotes shouldn't be open-ended, since your costs change.
• Itemized services or products with quantities and prices.
• Subtotal, tax, and total.

Tips for a winning quote

• Be specific about what's included so there are no surprises later.
• Set a validity period to protect yourself against rising costs.
• Present it cleanly and promptly — professionalism builds trust.
• Note any terms, like a deposit or payment schedule, if relevant.

FAQ

Is a quotation legally binding?

A quote is generally an offer; it becomes binding once the client accepts it within its validity period. Clear terms and a validity date protect both sides.

Can I convert a quote into an invoice?

Yes — once the client accepts, recreate the same line items in the invoice generator and issue the invoice for payment.

Why set a "valid until" date?

Material and labor costs change. A validity period means you're not locked into an old price if the client comes back months later.